Define the various functions and principle of communication with meaning and definition of author
21/June/2025 00:26
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Here is a detailed explanation of the functions and principles of communication, along with meaning and definitions by authors:
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Meaning of Communication
General Meaning:
Communication is the process of transmitting information, ideas, emotions, and understanding from one person or group to another to achieve a common understanding.
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Definitions of Communication by Authors:
1. Keith Davis:
“Communication is the process of passing information and understanding from one person to another.”
2. Louis A. Allen:
“Communication is the sum total of all the things that a person does when he wants to create understanding in the mind of another. It is a bridge of meaning between people.”
3. Theo Haiman:
“Communication means the process of passing information and understanding from one person to another.”
4. Peter Little:
“Communication is the process by which information is transmitted between individuals and/or organizations so that an understanding response results.”
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Functions of Communication
Communication performs several essential functions in individuals, groups, and organizations. These include:
1. Informative Function
Sharing and exchanging information, facts, data, and knowledge.
Example: A teacher explaining a concept to students.
2. Persuasive Function
Influencing others' attitudes, opinions, or actions.
Example: An advertisement persuading customers to buy a product.
3. Directive Function
Giving instructions, commands, or orders.
Example: A manager assigning tasks to team members.
4. Motivational Function
Inspiring people to take action or perform well.
Example: A leader encouraging employees to meet targets.
5. Emotional or Expressive Function
Expressing feelings, emotions, or personal views.
Example: Sharing excitement, concern, or frustration.
6. Integrative Function
Helping build relationships and team spirit.
Example: Team meetings and social interactions among colleagues.
7. Feedback Function
Enabling response or reaction to a message, ensuring two-way communication.
Example: A student asking questions during a lecture.
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Principles of Effective Communication
To be successful, communication must follow certain principles:
1. Clarity
The message should be clear, simple, and understandable to the receiver.
2. Completeness
Include all necessary information to avoid confusion or misunderstanding.
3. Conciseness
Communicate briefly and directly, avoiding unnecessary words.
4. Correctness
Use accurate facts, proper grammar, and appropriate language.
5. Consideration
Be respectful and empathetic, considering the receiver’s background and perspective.
6. Courtesy
Be polite, respectful, and tactful, especially during disagreements.
7. Feedback
Encourage and listen to responses for better understanding and improvement.
8. Consistency
Ensure messages are uniform and logical, not contradictory.
9. Timeliness
Deliver the message at the right time, especially when decisions depend on it.
10. Use of Proper Channel
Choose the appropriate mode (oral, written, visual) for the message and audience.
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Conclusion
Communication is a foundational skill for both personal and professional success. Understanding its functions helps in using it effectively in different scenarios, while following the principles ensures that communication is effective, meaningful, and impactful. Definitions by experts like Keith Davis and Louis A. Allen emphasize that communication is not just about sending messages, but about ensuring understanding and connection between people.
