Here’s a complete explanation of a Covering Letter (also called a Cover Letter), including its definition, structure, purpose, importance, and a short sample:
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What is a Covering Letter?
A covering letter is a formal letter that accompanies your resume when applying for a job, internship, or opportunity. It introduces you, explains why you’re applying, and highlights the skills or experiences that make you suitable for the position.
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Definition:
> "A cover letter is a personalized document sent with your resume that provides additional information on your skills and experience related to a specific job."
— Oxford Business Dictionary
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Purpose of a Covering Letter
Introduces the applicant to the employer
Shows that you've researched the company or job
Highlights key skills and achievements relevant to the position
Gives context to why you're applying
Serves as a first impression before the resume
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Structure of a Formal Cover Letter
1. Header
Your name, address, email, phone number
Date
Employer’s name, company name, address
2. Salutation
E.g., Dear Hiring Manager / Dear Mr. Sharma
3. Opening Paragraph
State the job title you’re applying for
Mention how you found the job opening
4. Middle Paragraph(s)
Briefly describe your skills, education, and experience
Show how these match the requirements of the job
5. Closing Paragraph
Express interest in the interview
Show gratitude
Provide contact information
6. Formal Closing
Yours sincerely,
Your full name
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? Short Note on Covering Letter
A covering letter is a companion to your resume. It is a one-page letter used in job applications to introduce yourself, explain why you are the best fit for the role, and encourage the employer to read your resume. A well-written cover letter enhances your chance of selection by making your application more personal, professional, and targeted.
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? Sample Covering Letter (Short Example)
Riya Sharma
123 Raj Nagar, Bhopal
riya.sharma@email.com | +91-9876543210
June 19, 2025
The HR Manager
Infosys Ltd.
Bangalore
Subject: Application for the role of Software Developer
Dear Sir/Madam,
I am writing to apply for the position of Software Developer, as advertised on your website. I recently completed my B.Tech in Computer Science from XYZ University, where I developed strong programming and problem-solving skills.
During my internship at ABC Technologies, I worked on real-time web applications using Python and JavaScript. I am confident that my technical knowledge and team-oriented attitude make me a good fit for Infosys.
I would appreciate the opportunity to discuss this further in an interview. Please find my resume attached.
Thank you for considering my application.
Yours sincerely,
Riya Sharma
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✅ Conclusion
A covering letter adds value to your job application by providing a brief and tailored overview of your suitability for the role. It should be clear, specific, and professional, and must match the tone of the company or industry.
